Hello Tournament Director,

We at Travel2Give Sports know how difficult your job can be, and we can make it easier. We specialize in securing hotel accommodations for travel teams and tournament events just like yours. Our unique program has given thousands of dollars back to travel teams and tournament hosts each year.

Here’s how it works, Travel2Give Sports will:

Negotiate and obtain competitive bids from hotels in your local area.
Secure hotel contracts with team/tournament-friendly terms(i.e. comp rooms, include cancellation due to “acts of God”, no attrition clauses, etc.).
Provide specific instructions for making hotel reservations which can easlily be distributed to all players,parents and fans.
Communicate directly with team managers and parents regarding reservations, cancellations, questions, and last minute changes. Therefore, parents call you less.
Work directly with hotel management on rooming lists, confirmation numbers, and a final audit of rooms used to insure proper payment

In addition to the above services, Travel2Give Sports will give up to 50% of our received commissions to you and/or the travel teams per your choosing

1. All goes to the hosting organization—you.

2. A percentage goes to the travel teams and the balance goes to you(you decide the percentage).

3. All goes to the travel teams to support their expenses.

This service is absolutely free. We do not mark up our travel prices in order to cover the donation back to you. As an IATA Travel Agency the hotel gives us 10% commissions. We negotiate better deals with perks that you simply cannot negotiate, reduce some of your tournament responsibilities and headaches, plus give up to 50% of our commissions back to you.

Why Travel2Give Sports?

Travel2Give Sports Features

Benefits

Do all of the work associated with finding, negotiating, and contracting with hotels.

No more hassles
No more long hotel searches
No more hotel negotiations
Tournament friendly contracts
Gives you more time to work on other tournament event needs.

Professional online booking site for reservations as well as 1-800 assistance from representative to handle all reservations, questions, cancellations, and last minute changes.

Professional appearance.
Ease of making reservations by teams.
Ensures that every team is placed correctly.
No more last minute calls from parents.

Give up to 50% of our agency commission back to you, with no extra markups or undisclosed rebates. Allowing you to decide how this should be dispersed.

You get up to 50% of our actual profits after all discounts, rebates, overrides are calculated.
More revenue for you to work with.

Fully licensed, accredited Travel agency

Working with an agency that meets and exceeds all criteria for travel excellence

Experienced sports travel agency currently working with many teams and tournaments.

You can delegate the entire travel task to us with complete confidence

Special niche in hotel industry. Training of entire staff was done by former Executive Vice President for Hotels.com

Top hotels at value rates
Best deals on lodging
Best amenities
Skilled negotiator working for you

Experienced travel professionals who like what they-we-do.

Always glad to hear from you
Take deviations and special requests in stride
Deal cordially with our vendors
You’ll like doing business with us.
We’ll like doing business with you
WIN-WIN.

Letter Of Intent

The following is a letter of intent for your working arrangement with Travel2Give, LLC. It is intended to outline the travel and billing services that Travel2Give will provide in support of your team travel program.

1.	Travel2Give, a licensed and accredited travel agency headquartered in Knoxville, TN, will provide travel arrangements including, but not limited to, hotel accommodations for your travel teams, coaches, parents, cheerleaders and fans.

2.	Travel2Give will handle all contracts, correspondence and distribution of information to travelers, parents, coaches, hotels and other travel vendors as necessary to manage the travel arrangements on behalf of the teams coming to your tournament(s).

3.	Travel2Give will receive travel agency commissions from travel vendors in keeping with industry standard travel agency commission policies.

4.	Within 30 days of Travel2Give’s receipt of vendor commissions for services rendered for your tournament, Travel2Give will pay tournament director,or hosting team, 50% of the commission received by Travel2Give for 25+ actualized room nights in one given event or 25% of commissions received for 1-24 actualized room nights in one given event. Exception:In the case when travel2Give has agreement with both the tournament director/hosting team as well as a travel team attending the tournament(travel team agreement must be received 6 months before tournament),commissions due will be split between the tournament director/host team and the travel team. Example:Travel Team has 10 room nights. They would receive 12.5% and tournament director would receive 37.5% if total rooms for event exceeded 25 room nights. If less than 25 total room nights for the event, then the tournament director and travel team would receive 12.5% each. We will provide reconciliation with payment.
5.	Within 30 days of Travel2Give’s receipt of vendor commissions for services rendered for your tournament, Travel2Give will pay according to your selection below(Please Select): All monies due will be paid to tournament director and/or host team except for the exception in point 4. All monies paid to participating travel team. ½ monies due paid to tournament director and/or host team and ½ monies due paid to all participating travel team(s).

6.	Travel2Give will maintain auditable records for three years after the date of tournament. You may audit Travel2Give’s records related to your tournament(s) upon reasonable notice.

7.	You and host organization acknowledges that third parties(i.e. hotels) provide all travel services and that Travel2Give does not actually operate any travel services. You and host organization agrees to hold Travel2Give harmless from and against any claim against you or the host organization that might be brought due to any injury, death, property damage, or other adverse event occurring to any person who booked travel through Travel2Give.

8.	Travel2Give and travel team/organization agree that all disputes arising under or in connection with the provisions of this agreement shall be resolved by reference to the laws of the state of Tennessee (excluding its conflict of laws rule) and that any lawsuit brought to resolve such a dispute shall be filed in a federal or state court in Tennessee having subject matter jurisdiction and venue over the matter. You and host organization hereby agrees to waive any defense of lack of personal jurisdiction and to submit to the jurisdiction of such court.

We trust this is your understanding of the services that will be provided to you by Travel2Give. Please indicate your agreement by signing and returning one copy of this letter to the address above. Travel2Give appreciates your business and we look forward to forging a long and mutually beneficial relationship.

Name	Title

Team Name	Date

Travel2Give Corporate Representative

(For Office Use)

Marketing Associate	Date

(For Office Use)	(For Office Use)

TOURNAMENT COMMISSION CALCULATIONS

QUICK REFERENCE

Room Nights	Average Cost	Total Cost	Gross Commission @ 10%	Your Travel Team Commission Forecast
50	$90	$4,500	$450	$225
100	$90	$9,000	$900	$450
200	$90	$18,000	$1,800	$900
500	$90	$45,000	$4,500	$2,250
1000	$90	$90,000	$9,000	$4,500
2000	$90	$180,000	$18,000	$9,000
5000	$90	$450,000	$45,000	$22,500

Based on above example: If the teams at your tournament use 2000 room nights, Travel2Give Sports will send you a check totaling $9000.

That’s what we’re talkin’ about!

CONTACT SHEET

Team/Organization

Address

City	State	Zip Code

Phone	Fax

Email

Contact Person		Title

Make Checks Payable To

Signature		Date

Print Name		Title

The above Form with the Letter of Intent will be emailed to service(at)travel2give.com.

9111 Cross Park Drive, Suite D-200 Knoxville, TN 37923 (877) 442-4483 Fax: (865) 824-2777

For Inquiries Contact: service(at)travel2give.com